Project Change Management

One way to manage changes in project is to use Pending Change Order module in ViewPoint as your change log. An item can be generated due to Site Instruction, RFI response, Change Order, Change Directive, or any other format of correspondence that changes the original contract document.

Change Order Information

Consultant Issued Change Notices:

A consultant issued change notice is typically issued by the Prime Consultant to request pricing from a General Contractor for the change of a project's scope of work . This can either be a credit or an extra.

Terminology examples of this are: PCN (Proposed Change Notice), CCN (Contemplated Change Notice)

Changes from Other Sources:

A change can also be a response of RFI, a Site Instruction, or Coordination on Site Conditions. If the project is deviating from contract documents (drawings and specifications), this should be documented and tracked, preferably, Change Order Quotation (COQ). At Synergy Projects the pricing is provided to the Prime Consultant as a Change Order Quotation. If no cost is involved, then a $0 Change Order Quotation can be submitted.

Change Order Quotation:

To put together a change order quotation, a General Contractor will reach out to all Subcontractors that are affected by the change for pricing. Once the required Subcontractor pricing is received, the Subcontractor pricing is combined. Any direct costs such as supervision, are also added to the combined pricing. On top of this a project specific overhead and profit (Fee) is added to the pricing.

Viewpoint Step by Step COQ process: